Logistics is the silent engine behind mission success in humanitarian and development operations. The Logistics Assistant position at UNOPS is vital in ensuring efficiency, compliance, and support across field operations. However, hiring the right candidate means testing their knowledge and readiness for the position.
This sample written test provides a detailed overview of the types of questions, scenarios, and core areas a Logistics Assistant applicant must confidently address. It is designed in alignment with UNOPS policies and the realities of humanitarian logistics.
Pro Tip: When answering UN exams, focus on clarity, structure, and practical logic—not just textbook definitions. Use short bullets and real-world actions.
Section 1: General Logistics Knowledge
Q1. Explain the role of a Logistics Assistant in supporting the overall operations of a UNOPS field office. Provide at least 4 key responsibilities.
Answer:
- Inventory Management: Maintain updated stock records, support inventory audits, and reconcile discrepancies.
- Fleet Coordination: Schedule and monitor vehicle usage, fuel control, and logbooks.
- Procurement Support: Assist in PR preparation, sourcing quotations, and supporting low-value procurement actions.
- Asset Management: Track movement of office assets, conduct tagging and registration, and support disposal procedures.
Q2. You are tasked with dispatching NFIs to a remote location. List the key logistics steps you must take from preparation to delivery.
Answer:
- Confirm delivery schedule and recipient details with the program team.
- Check stock availability and document Goods Issue Note (GIN).
- Coordinate transport logistics (internal/external).
- Ensure proper packaging, labeling, and documentation (waybills, delivery notes).
- Monitor delivery and ensure signed proof of receipt is collected.
Q3. What logistics documents must be maintained during the asset life cycle at UNOPS? Name and briefly describe at least 4 documents.
Answer:
- Asset Receipt Form: Confirms the physical receipt of an item.
- Asset Register: A central record of all fixed assets with locations and custodians.
- Asset Transfer Form: Used when moving assets between users or locations.
- Asset Disposal Form: Initiated for damaged, obsolete, or lost assets pending removal.
Pro Tip: Always attach supporting documentation (photos, delivery notes, GINs) to logistics transactions. It adds trust and traceability during audits.
Section 2: Scenario-Based Questions
Q4. A delivery of medical supplies arrives damaged. As a Logistics Assistant, how would you handle the situation?
Answer:
- Inspect the shipment immediately and record all damage.
- Take clear photos and document findings in the Goods Received Note (GRN).
- Notify your supervisor and procurement focal point promptly.
- Contact the supplier/transporter depending on the cause of damage.
- File an incident report if required, and initiate the replacement or claim process.
Q5. During an audit, the asset count does not match the system records. What steps will you take to resolve this discrepancy?
Answer:
- Conduct a full re-verification of the assets physically.
- Compare with paper and system records.
- Check for unrecorded transfers, disposals, or new assignments.
- Report the findings and update the asset register accordingly.
- Notify audit and management if any assets are missing.
Q6. There is a sudden emergency response needed after a natural disaster. What are your top 5 immediate logistics priorities within the first 48 hours?
Answer:
- Conduct a logistics rapid needs assessment in coordination with the program team.
- Mobilize available emergency stock from warehouses.
- Ensure fleet readiness and identify the fastest transport routes.
- Establish temporary warehouse space or mobile storage units.
- Coordinate closely with authorities and humanitarian partners.
Pro Tip: In emergencies, document actions even under pressure. Use rapid forms and digital tools to maintain traceability.
Section 3: UN Policies & Tools
Q7. UNOPS operates based on transparency and accountability. List 3 examples of how a Logistics Assistant can uphold these principles in daily work.
Answer:
- Keep updated records: Ensure all logistics transactions are logged in real time.
- Apply SOPs uniformly: Never deviate from official procedures or documentation standards.
- Avoid conflict of interest: Declare any personal connections to suppliers or vendors.
Q8. What is the purpose of the UNOPS Asset Management System, and how can a Logistics Assistant use it effectively?
Answer:
- Purpose: Tracks the full lifecycle of organizational assets from procurement to disposal.
- Usage: Enter new assets, update changes in location/ownership, generate reports, and flag disposals.
Q9. Briefly explain what a Purchase Order (PO) is and your role in the logistics process after a PO is issued.
Answer:
A Purchase Order (PO) is a binding document authorizing a supplier to deliver goods/services under agreed terms.
Post-PO Roles:
- Coordinate delivery with the supplier.
- Receive and inspect goods.
- Log items into inventory and asset records.
- Ensure timely submission of GRN and payment package support.
Conclusion
Successfully passing the UN – Logistics Assistant written exam requires more than memorizing policies. Candidates must showcase real-world thinking, technical logistics know-how, and an understanding of the humanitarian context. From inventory management to emergency logistics, your responses should reflect both UN standards and field practicality.
If you’re preparing for this position, use this guide to shape your study and simulate exam pressure. Practice applying procedures, documenting actions, and aligning every move with transparency.
Final Tip: Before submitting your written exam, take 5 minutes to re-read your answers. Clarity, structure, and logic can be the difference between a shortlist and a rejection.
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